Official documentation
Admins - Manage transcription and captions for Teams meetings
Microsoft Learn, 2026
Read the originalRead on October 17, 2026
- What it is
- Microsoft's admin article on turning meeting transcription on or off in the Teams admin center and with PowerShell. It explains the per-organizer and per-user policy, the default setting, and the Teams Premium rule for live translated transcripts.
- How much weight it carries
- Official Microsoft documentation. It covers policy settings, not which Microsoft 365 license tiers include transcription, so license claims are cited to a separate source.
Facts taken from this source
- Microsoft says that when an organizer turns off Microsoft Copilot in Teams meetings and events, recording and transcription are also turned off.
“When organizers turn off Microsoft Copilot in Teams meetings and events, recording and transcription are also turned off” (Live transcription)
- Microsoft says the meeting organizer must have a Teams Premium license for attendees to use live translated transcription.
“The meeting or event organizer must have a Teams Premium license for attendees to use live translated transcription.” (Live translated transcription (Teams Premium))
- Microsoft says a Teams meeting includes transcripts only if the organizer has the transcription setting turned on, and the user who starts a transcript must also have it on.
“For meetings and events to include transcripts, the organizer must have this setting turned on.” (Live transcription)
- Microsoft says that when a recording is turned on but transcription is turned off, the recording does not have a transcript file stored next to it.
“If recording is turned on, but transcription is turned off, the recording doesn't have a transcript file stored next to it” (Live transcription)
- Microsoft says an admin can run the Teams transcripts diagnostic tool in the Microsoft 365 admin center to check whether a user's account meets the requirements to transcribe a Teams meeting.
“You can run the Teams transcripts diagnostic tool in the Microsoft 365 admin center to verify if a user's account meets the requirements to transcribe a Teams meeting” (Check user's transcription permissions)
- Microsoft says transcription in Teams is both a per-organizer and a per-user policy setting.
“Transcription is both a per-organizer and per-user policy setting.” (Live transcription)
- Microsoft says the Transcription toggle in a new Teams meeting policy is On by default.
“This setting is On by default for new policies.” (Meeting policy steps in the admin center)
Pages that rest on this source
- Why is Teams meeting transcription greyed out or not working?Question
- Zoom, Teams and Google Meet TranscriptionGuide
- Which app translates speech to text live?Question
- Can you transcribe a meeting without a bot joining?Question
- How do you turn on meeting transcription in Microsoft Teams?Question
- Is there a free meeting transcription app?Question
- How do you find and download a Teams meeting transcript?Question